Real estate CRM for open house and viewing schedules in Dubai
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Real estate CRM to manage open house and viewing schedules in Dubai

For a Dubai Brokerage Owner at Dubai Residence Complex who needs a clear way to manage leads, listings, and all open house and viewing schedules in one CRM.
Chat on WhatsApp How it works
Stop juggling spreadsheets and WhatsApp chats for viewings; move to one system that tracks every lead, property, and scheduled visit so nothing is missed.

Quick answer

Value
One calendar for all viewings
View all open houses and private showings in one calendar to prevent double-booking. (Dubai Residence Complex, Dubai)
Smart matching of buyers to units
Log buyer needs and budget, then match them to available units in your Dubai projects for faster, targeted viewings.
Automated reminders and follow‑ups
Send automatic SMS or email reminders before visits and follow‑up tasks after, so no interested lead is forgotten.

How it works

1
1. Capture and qualify viewing leads
Leads from portals, WhatsApp, calls, and forms enter one CRM pipeline, where you tag interest, budget, and preferred areas for each buyer or tenant.
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2. Schedule and track viewings
Create viewing appointments linked to properties and clients, assign agents, set time slots, and avoid double‑booking with shared calendars and reminders.
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3. Follow up and move deals forward
Log feedback after each viewing, update interest level, send documents, and move serious clients through offers, negotiations, and closing stages in one place.

FAQ

How can this system help manage open house schedules in Dubai?
You can create open house events, link them to specific properties, assign agents, and set time slots. The calendar shows all upcoming open houses so you avoid overlaps.
Can I track viewing requests from portals and social media?
Yes. Leads from forms, portals, and social media can enter one CRM pipeline. Each viewing request becomes a deal or task linked to the property and contact.
How do agents book and confirm viewing appointments?
Agents can propose time slots from a shared calendar, send confirmations by email or message, and log client responses. Status can be set as requested, confirmed, or completed.
Can I avoid double‑booking the same unit for viewings?
Yes. When you add a viewing, the system checks the property and time. If there is a conflict, you see a warning so you can adjust the schedule.
How are landlords informed about upcoming viewings?
You can set automated messages or reminders to landlords with date, time, and agent name. Notes from each viewing can be stored in the landlord’s property record.
Can I manage multiple buildings in one calendar view?
Yes. Properties can be grouped by building or project. You can filter the calendar by building, agent, or status to see only relevant viewings.
How do I track which viewings convert into deals?
Each viewing is linked to a deal in the CRM. You can see which viewings led to offers, negotiations, or closed deals and run simple performance reports.
Is it possible to send viewing reminders to clients?
Yes. You can set automatic reminders by SMS or email before the viewing. After the visit, you can trigger follow‑up tasks or feedback requests.

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